International Rescue Committee recruitment: Finance Manager - Yobe

International Rescue Committee is recruiting for Finance Manager in Yobe, Nigeria.

Job type: Contract

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to people affected by war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home

Job Overview/Summary: 

The purpose of this position is to generation of reports and implementation of accounting procedures to IRC’s standards and in line with Donor requirements, audit recommendations, SUN data base administration and maintenance, and quality control with respect to accounting records and financial reports. This position reports to the Assistant Finance controller

Major Responsibilities:

Field Monitoring

Act as the focal person and representative of Finance for Yobe.
Coordinating the activities of Finance in the field to ensure quality financial records. This includes capacity building of field staff & subordinates based on needs identified
Together with the Programme and Field coordinators prepare/review quarterly salary mapping tables by the due dates and ensure the same are approved and used to charge staff salaries and recorded accordingly in SUN system.
General Accounting services
Managing all aspects of day to day operations of Yobe Finance
Ensure all procurement and other documents are reviewed on a timely manner
Review bank reconciliation monthly from the main office and field sites.
Liaison with bank on all banking issues.
Forward to the Payroll Administrator every month, outstanding personnel advances and charges related to T7, for recovery.
Preparation, review and posting of General Ledger transactions, adjusting journal entries and sub-office transactions.
Supervising the monthly financial close process at the field and ensure timely, complete and accurate submission to IRC Abuja after review
Overseeing the sub-ledger reconciliation process and confirm that the GL sub-ledger accounts match the details in their related modules.
Ensure that Yobe office financial matters are addressed on a timely basis. During field visits follow-up on financial, internal controls and other program support action items identified.
Set up the cost pool allocation table and run all cost pool and revenue recognition on a bi-weekly basis to minimize workload at month end. Cost pool table must be approved by senior management before the routine is run.
Review of the National staff salary and ensure payment by the 28th of every month. Prepare accurate payroll JVs of the field to be posted to SUN system monthly.
Ensure finance filing and document retrieval system is functional, efficient and secure.
Ensure all Tax and Pension liabilities is paid to the respective bodies on a monthly basis on or before 30th of every month.
Ensures Balances on all payroll accounts are ZERO on or before 30th of every month, and investigate if differences are noted.
Ensure the finance dash board on the online BVA is reviewed and cleaned up on a daily basis
Donor Reports

Ensure that online BVAs assigned are reviewed on a monthly basis
Closely monitor assigned grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the online BVA
Preparation of donor reports by the due dates.
Analysis of actual to budget results to identify problems in accounting or compliance.
Identification of procedural or training issues to be addressed to improve the quality of report data.
Review of the online BVA results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.

Budgets

Assisting in the development and preparation of SPC allocation processes for overarching costs that comply with donor regulations on allowable costs.
Ensure Timesheet reconciliation with SUN is done on a monthly basis.
Working with operations and program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of country operating costs and NY direct and indirect costs.
Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
Attend BVA, Grant Opening and Closing Meetings
Update the unrestricted funds on a monthly basis.

Staff Management

Setting smart goals and monitoring performance of staff.
Mentoring, coaching and motivating staff.
Quarterly Reviews of performance appraisal of direct reports.
Daily supervision and review of the work flow processes for efficiency

Other duties

Ensures the timely preparation, review of all monthly bank account and cash reconciliations.
Ensure timely transfer of cash requests and liquidity of the field locations
Manage and supervise audits as they fall due ensuring documents are adequately reviewed
Train and capacity build staff as required
Attend and participate in trainings identified/organized by your supervisor
Report any violations of the IRC Sexual Abuse and Exploitation Code of Conduct (in-country and World-wide) as per the IRC reporting mechanism. The reporting of violations is an obligation on the part of all staff members
Perform other duties as may be assigned by your supervisor

Key Working Relationships:

Position Reports to: Assistant Finance controller
Position directly supervises: Finance Officer

Indirect Reporting: Base Manager
Other Internal and/or external contacts:

Internal: IRC finance team, SC staff, DDFM, SPCs, HR, PC and other program staff
External: Vendor, Tax authorities, and others
Qualifications


Education:

BSc/BA or MSc/MA in Accounting, Finance or Business Administration or its recognized equivalent, CPA, ACA, ICAN, CIMA, CFE or any other relevant professional qualification is an advantage

Work Experience:

Minimum of 3 years of Accounting experience
Experience in managing financial records of donor-funded organizations, and familiarity with donor and local contractual procedures is required
Ability to use SUN system is required

Demonstrated Skills and Competencies:

Excellent management & leadership skills
Ability to work well without supervision
Ability to work under pressure
Excellent computer skill in Microsoft word and Excel
Ability to multitask
Excellent verbal and written communication skills,

Language Skills:


Fluency in English and Hausa

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